AEPA Cooperative Purchasing 2017 Vendor Bid


Colorado BOCES Association


Notice to Bidders

The AEPA bids have been open on Public Purchase for two weeks.  AEPA has a notice on the homepage banner with a link to the solicitations page.  There are instructions on that page for getting onto Public Purchase as well. There are only 34 days left to prepare a bid response, so the more we all inform and encourage companies to bid, the better.

 Pre-bid conference calls will be held on Thursday, September 14th.  These calls are optional for vendors.  Here is the schedule:


IFB Eastern Central Mountain Pacific
018-A Technology 10:00 AM 9:00 AM 8:00 AM 7:00 AM
018-B LED Lighting 10:30 AM 9:30 AM 8:30 AM 7:30 AM
018-C Athletic Equipment and Supplies 11:00 AM 10:00 AM 9:00 AM 8:00 AM
018-D Furniture 11:30 AM 10:30 AM 9:30 AM 8:30 AM
018-E MRO 12:00 PM 11:00 AM 10:00 AM 9:00 AM

Conference Call Number:  248-209-2400
Conference Call Code:  *0102087#

Please go to the AESA Website for more Information and Click on Vendors:  – To register go to

Sealed Bids will be received by the Association of Educational Purchasing Agencies (AEPA) on behalf of its Member Agencies until:  1:30 p.m. EST, Monday, October 9, 2017 

For Catalog Bids: 018-A Technology Catalog,018-B LED Lighting, 018-C Athletic Equipment and Supplies, 018-D Furniture and 018-E Maintenance, Repair & Operations (MRO).

Each bid package consists of multiple parts:

  •  Part A –Terms and Conditions
  •  Part B – Specifications
  •  Part C – Member Agency (State) Terms and Conditions      
  •  Bid Proposal Checklist
  •  Forms A – F

All bids shall be submitted online via Public Purchase by the due date and time listed above. Note that Bidders must be able to provide their proposed products and services in up to 26 states including California, Colorado, Connecticut, Florida, Indiana, Iowa, Kansas, Kentucky, Massachusetts, Michigan, Minnesota, Missouri, Montana, Nebraska, New Jersey, New Mexico, North Dakota, Ohio, Oregon, Pennsylvania, Texas, Virginia, Washington, West Virginia, Wisconsin and Wyoming.

AEPA bid documents can be downloaded after registering, at no cost, on Public Purchase at  AEPA and/or the respective Member Agencies reserve the right to reject any or all bids in whole or in part; to waive any formalities or irregularities in any bids, and to accept the bids, which in its discretion, within state law, are for the best interest of any of the AEPA Member Agencies and/or their Participating Entities. Bids will be opened and an opening record will be posted to Public Purchase.  Bids will be publicly opened at 1:30 PM EST on October 9, 2017, at Oakland Schools, 2111 Pontiac Lake Road, Waterford, MI.